Accounting Clerk

Job Summary:  This position provides support to the Rinehart Clinic by performing a variety of accounting, bookkeeping and financial tasks.

Duties:

  • Responsible for daily bookkeeping and accounting activities.
  • Manages the accounts payable/bill paying to ensure timely payment and maximum discounts, while maintaining optimum cash flow.
  • Reconciles bank accounts.
  • Maintains general ledger and is responsible for monthly closing activities.
  • Ensures various journal entries are entered in a timely fashion.
  • Tracks all vendors and reviews contracts yearly.
  • Maintains fixed asset accounts.
  • Prepares daily, weekly, monthly, quarterly and annual reports.
  • Follows operational policies and procedures within the facility to ensure adequate fiscal controls.
  • Ensures compliance with all federal and state regulations.
  • Attends required meetings as directed.
  • Displays initiative to see processes through to completion and offers assistance without being asked.
  • Protects confidentiality of patients/co-workers, respecting their dignity, privacy, and differences.
  • Performs various clerical duties such as filing and organizing.
  • Cross trains and performs other duties as assigned based on business operational needs

 Skills/Attributes:

  • Knowledge of accounting principles and practices.
  • Ability to base decision-making on sound principles related to cost containment in the facility.
  • Consistently demonstrates behavior which reflects that working as a team is more important than self-interest.
  • Demonstrates interpersonal competencies such as problem-solving, negotiation, and conflict management.
  • Excellent verbal and written communication skills.

Qualifications:

  • Associate degree and 2 years of previous experience required.
  • Experience in mainframe accounting systems and PC based systems, required.
  • 10-key by touch
  • High level of competency with spreadsheet creation and maintenance.
  • Ability to multi-task.
  • Ability to analyze reports and interpret data.
  • Must be able to pass national background check and drug screen.

Job Type:  Full-time


Medical Assistant

Job Summary: The Medical Assistant will perform duties to assist the Clinic providers in the delivery of primary medical care as needed and within the parameters of their experience and/or certification.

Responsibilities & Duties:

  • Prepares patients for provider, including greeting patients, patient check-in and check-out, questioning patients as to problems, recording chief complaint, obtaining vital signs and other lab work as indicated and prepares patients for individual treatment and appropriate examinations.
  • Assists providers in healthcare activities, performance of diagnostic and/or therapeutic procedures.
  • Helps keep providers on schedule; monitors and adjusts patient flow and limits interruptions.
  • Ensures an appropriate environment for delivery of healthcare by assisting, in general, with maintenance and housekeeping (e.g., maintaining equipment, locking and securing areas, and maintaining work areas in a clean, safe, and orderly fashion.
  • Participates in daily team huddle with assigned provider.
  • Collects viable specimens from the clinic’s patients, performs all in-house testing, prepares specimens/records for outside lab procedures and records lab results.
  • Records results of all appropriate labs in the patient’s medical record.
  • Gives injections only under the medical supervision of the provider.
  • Completes all records and reports as assigned and supervised.
  • Participates in the community health center’s quality assurance activities and performs duties in accordance with applicable standards.
  • Develops and maintains skills by seeking consultation from appropriate sources.
  • Receives telephone calls from patients, organizing provider’s priorities.
  • Makes follow-up telephone calls to patients on lab/radiology reports and makes appointments.
  • Attends all clinical updates, meetings and trainings.
  • Assists in tracking patient care in the OCHIN system.
  • Maintains strictest confidentiality; adheres to HIPAA guidelines/regulations. 

Qualifications/Skills:

  • Ability to proficiently and accurately read and write in English.
  • Excellent telephone, communication and interviewing skills.
  • Proficient computer skills; ability to use multiple types of programs, i.e., word processing, electronic health record.
  • Ability to prioritize multiple tasks and perform efficiently and effectively in a stressful environment.
  • Ability to work in fast-paced setting.
  • Empathy and understanding of patients with special needs.
  • Ability to work effectively with people from diverse social, cultural and ethnic backgrounds.
  • High School graduate with 0-1 year of experience in a primary medical care setting and/or completion of a medical assistant’s educational program at an accredited school.
  • With one year of experience as a medical assistant prior to employment, certification exam must be passed within six months of employment.
  • With no experience as a medical assistant prior to employment, certification exam must be passed within 15 months of employment.
  • Experience with an electronic medical record.
  • Ability to learn to perform laboratory tests and willingness to assist other staff as necessary.
  • Ability to make accurate technical and visual observations of patients.
  • Ability to relate well to patients and staff. 

Benefits:  Medical, dental, vision, short term disability, life insurance, 401K, paid vacation and sick time.  Medical, dental and vision coverage are effective first day of hire.


IT Help Desk/Electronic Medical Record Specialist

Job Summary:  The IT Help Desk/Electronic Medical Record Specialist will provide immediate end-user support and training. This includes advanced application support, workflow integration, troubleshooting, and consulting on all related Electronic Medical Record systems.

Rinehart Clinic is a primary care community-based Federally Qualified Health Center located on the beautiful Northern Oregon coast in Tillamook County. The Clinic is minutes from hiking and biking trails, kayaking, year-round fishing, wineries, ocean vistas and the nearby cities of Manzanita and Nehalem Bay.

Responsibilities:

  • Oversight of all hardware and software used by the staff and the organization.
  • Installs, replaces and configures components, diagnoses problems and performs preventive maintenance on computer equipment and related networks and systems.
  • Installs, configures, troubleshoots and maintains needed software.
  • Provides on-boarding, off-boarding and IT orientation for staff.
  • Provides data migration as needed.
  • Provides daily support to EPIC applications’ users through troubleshooting, coaching and consulting.
  • Identifies, assesses and troubleshoots application and equipment issues as they occur and seeing it through to full resolution. Refers to OCHIN Help Desk, etc. as needed.
  • Runs all needed reports and maintains a report distribution schedule.
  • Provides coaching, training and consulting to end-user to facilitate learning of basic and specialized applications.
  • Collaborates with OCHIN and serves as liaison with OCHIN.
  • Manages new test features and upgrades prior to implementation.
  • Provides technical support for all new functionalities.
  • Attends appropriate internal and external meetings as the EPIC expert.

Qualifications:

  • Background and understanding of the medical record/electronic health record flow and ICD-9/ICD-10 coding systems preferred.
  • Understanding of database fundamentals/architecture.
  • Strong project management skills.
  • Exceptional interpersonal, analytical, and problem-solving skills.
  • Ability to effectively work in a team environment and provide superior internal and external customer service.
  • Ability to communicate technical concepts to technical and non-technical audiences.
  • Proficiency with basic word processing and presentation applications (Microsoft office suite – Word, PowerPoint, Excel).
  • Experience in healthcare setting with demonstrated understanding of clinical practice preferred but not mandatory.

Job Type:  Full-time